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Office & Operations Manager (Maternity Leave Replacement)

Part-time
Tel-Aviv
HR & Operations

Shopic is an AI start-up specializing in retail solutions and shopping experiences. Our technology turns any shopping cart into a smart cart. Powered by computer vision and data analytics, the cart lets shoppers grab the products they want and skip the checkout lines when they leave the store.

We are based in Tel Aviv, deployed by major grocery chains worldwide, and employ some of the best minds in the AI sector. We’re looking for an energetic fast learner team player, who loves giving great service and enjoys working in a high-demanding, fast-paced work environment, which requires high multi-tasking abilities.  

We are looking for an energetic and highly organized Office Manager to ensure our daily operations run smoothly and efficiently.

This is a maternity leave replacement position (50% position), beginning in July 15.

About The Role

  • Travel Coordination: Organize all aspects of business travel, including booking transportation and accommodations, and creating comprehensive itineraries to meet business needs and timelines.
  • Office Management: Oversee office services, including maintenance and facilities management, ensuring a well-functioning workspace.
  • Vendor Relations: Manage relationships with vendors and service providers, handling contracts, billing processes, and performance assessments.
  • Supplies Coordination: Ensure the office is fully stocked with necessary supplies, managing kitchen inventory, mail distribution, and parking logistics.
  • Wellbeing Initiatives: Collaborate with the HR team to plan and execute company wellbeing activities, fostering a positive workplace culture.
  • Administrative Support: Perform a variety of administrative duties and assist with special projects as needed

Your Experience & Skills

  • Experience: Proven experience as an Office Manager, with at least 1 year in a high-tech or startup environment.
  • Proactive Attitude: A self-starter who takes initiative and embraces a positive, can-do mindset.
  • Problem-Solving Skills: Ability to tackle challenges effectively and make things happen.
  • Multitasking Ability: A service-oriented individual who can juggle multiple tasks with grace and efficiency.
  • Interpersonal Skills: Strong communication abilities with high energy and assertiveness to engage effectively with team members at all levels.
  • Language Proficiency: Good written and verbal communication skills in both Hebrew and English

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